Getting document notarized12/13/2023 That earlier record book is today the notary journal in which all transactions must be noted with the signature and, in California, the thumbprint of parties to real property transactions. The notary was required to provide certified copies for a fee and to keep a “record” of those documents (now the County Recorder’s index). While today we are used to finding and getting copies of documents with County Recorders, who are local government officials, in previous times notaries (who today have “public” affixed to their title but who operate in a private capacity commissioned by the state) kept the originals of documents which they had acknowledged. In Louisiana notaries perform functions that in other states are considered to be the practice of law. Since the United States is composed of regions that were obtained from different colonial powers: England in the East, Spain in the west and France in Louisiana, the powers of notaries are slightly different. In some parts of the world, notaries act more like attorneys, giving advice to clients and drawing up documents. In American colonial times notaries served on both sides of the Atlantic as the eyes and ears of the merchants who could rely on their reports of damage to ship or cargo and to authenticate the bills of exchange used in trade. They also served in key administrative capacities in various colonies. Later, notaries, who were employees of the crown, accompanied Columbus and other Spanish explorers on their voyages to insure that all discovered or captured treasures were correctly tallied so that the monarchs would get their fair share. Very few people at that time could read or write and went to a “Notarius” (latin for notetaker) to write down their oral agreements, to acknowledge that the parties had appeared and made the agreement and to keep the written record for safekeeping. The practice of having trusted third parties acknowledge the signature of parties to a transaction originated in Ancient Rome. Check with your local store if you wish to inquire as to the availability of signature witnesses, if such a requirement is mandated by the laws of your state. Accordingly, not all locations are staffed to provide additional signature witnessing services. In some cases, a notary public might not be legally allowed to also, simultaneously, act as a signature witness. Laws vary by state and some documents may require witnesses in addition to the notarization.
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